Private PA

Private PA
Location: UHNW private household in West London
Salary: c. £100,000 - £120,000 D.O.E.
 
One of our private clients is seeking an exceptional PA to support a dynamic UHNW Principal from their private residence in West London.  

• Core working hours: Monday to Friday, 9:00am - 6:00pm
• Flexibility required to respond to the Principal within one hour outside of core hours
• Based between the Principal's private residence and a co-working space in West London

The Role
This is a pivotal position acting as the Principal's right hand and central point of coordination across all personal, professional, and household matters.
The successful candidate will take full responsibility for ensuring the smooth and efficient running of the household and associated operations, working in a highly structured and systems-led environment.
You will not only deliver tasks but ensure complete visibility, organisation, and consistency across all activities, leading the household team and maintaining exceptional standards at all times.
Key Responsibilities
 
Proactive Executive Support

• Anticipate the Principal's needs with a forward-thinking, solutions-led approach
• Review upcoming schedules and ensure all logistics, materials, and arrangements are in place ahead of time
• Provide seamless, anticipatory support to enable the Principal to focus on priorities

Leadership & Coordination

• Act as the main point of contact for all communications and requests
• Take full ownership of tasks from initiation through to completion
• Lead and manage the household team, driving performance and accountability
• Organise and lead regular team meetings

Diary & Communication Management

• Oversee and optimise the Principal's complex calendar
• Coordinate all personal and professional engagements efficiently
• Manage correspondence, ensuring timely responses and effective follow-up

Systems & Operations

• Maintain accurate, real-time tracking of all tasks and projects using a designated task-management platform
• Ensure no work is managed outside of systems and all updates are logged consistently
• Provide regular updates to the Principal on progress and priorities

Household & Property Management

• Oversee day-to-day household operations and long-term projects
• Manage property-related matters including maintenance, interiors, and relocations
• Ensure household technology, security, and safety systems are fully operational

Travel & Lifestyle Management

• Coordinate complex international travel arrangements end-to-end
• Manage last-minute changes with discretion and efficiency
• Oversee personal appointments, wellness schedules, and lifestyle services
• Plan events, manage gifting, and coordinate social engagements

Financial Administration

• Manage household expenses, payments, and reconciliations
• Maintain accurate financial records and oversee petty cash
• Liaise with external financial advisors where required

Additional Responsibilities

• Coordinate pet care and logistics
• Maintain detailed preference databases for the Principal and VIP guests
• Handle personal errands, shopping, and bespoke requests
• Support ad hoc projects and research

Candidate Profile

• Minimum 10+ years' experience supporting an UHNW Principal or private household.  This is essential and non-negotiable.  
• Demonstrated experience managing complex, international lifestyles
• Highly tech-savvy, with a strong focus on systems and process optimisation
• Exceptionally organised with meticulous attention to detail
• Proactive and intuitive, with the ability to anticipate needs without direction
• Strong leadership skills with a calm, solutions-focused approach
• Flexible and resilient, able to operate under pressure and adapt to changing demands
• Willingness to travel at short notice and work outside standard hours when required