Executive Assistant

An exceptional opportunity for a highly skilled and proactive Executive Assistant to support the CEO and Founder of a prestigious real estate private equity firm. This is a fast-paced, traditional EA role requiring an individual who thrives in a high-pressure environment, excels at problem-solving, and has impeccable organisational skills.
 
Candidates must have extensive EA experience, with a background in real estate (this is essential).  
 
The CEO is deeply involved in capital raising, investor relations and industry events, and requires an EA who is always ahead of the game—pre-empting needs, ensuring smooth day-to-day operations, and providing seamless support across both their professional and personal life.
 
Executive & Business Support:

• Full diary management, including scheduling high-profile meetings with investors, borrowers, and industry stakeholders.
• Prepare all necessary materials ahead of meetings—printing CVs, ensuring business cards are available, compiling documents, and arranging name badges for events.
• Coordinate logistics for frequent travel, including flights, accommodations, and itineraries.
• Manage expenses, ensuring timely reconciliation and accuracy.
• Handle last-minute scheduling changes and urgent requests, including occasional evening or weekend adjustments.
• Proactively plan the CEO’s conference schedules, maximizing efficiency at events and other real estate networking functions.
• Work closely with a Team Assistant and other internal stakeholders to ensure smooth office operations.
• Acting as gatekeeper to the CEO.

• Synchronize the CEO’s professional and personal calendars, ensuring alignment with her children’s schedules.
• Liaise with family and the nanny to confirm travel plans and ensure family logistics run smoothly.
• Regularly cross-check calendars to avoid conflicts and ensure she is present for key family events.
• Provide discreet and professional support to facilitate a balanced work-life dynamic.

• Manage event planning details, including guest lists, name badges, venue logistics, and materials preparation.
• Ensure seamless attendance at industry conferences by arranging key meetings and optimizing the CEO’s schedule.
• Coordinate with event organizers and internal teams to guarantee a polished and efficient presence at each event.

• Oversee general office operations in a serviced office environment.
• Act as the go-to person for office-related issues, ensuring smooth day-to-day function.
• Liaise with service providers and handle operational needs as required.

• Experience: Minimum 5+ years as an EA to a Founder/CEO within real estate or finance.
• Skills: Highly organized, exceptional attention to detail, and ability to manage complex schedules and logistics.
• Mindset: Proactive, solutions-oriented, and thrives in a fast-paced, high-pressure environment.
• Availability: Comfortable handling occasional evening and weekend requests, with advance notice.
• Industry Knowledge: Familiarity with real estate, capital raising, and investor relations is a strong plus.
• Event Management: Previous experience organizing conferences, events, or corporate functions.
• Tech-Savvy: Proficient in Microsoft Office, Google Suite, and calendar management tools.
• Discretion: Able to handle highly confidential information with professionalism.

• This role is based in London, requiring daily in-office presence (with some flexibility to work from home every other Friday).
• The CEO values an EA who loves being an EA—someone passionate about the role and committed to making their life easier.