PA/Office Manager (Italian speaker)

Office Manager / PA - Italian Speaker
London
Salary: c. £60,000 - £70,000 DOE
 
One of our private clients requires an experienced, highly organised and resilient Office Manager / PA to join an established office. This is a full-time, predominantly office-based position, Monday to Friday, 9am to 5pm, combining responsibility for the day-to-day running of the business with private PA support to the practice's founder. Fluent Italian is essential.
 
Key Responsibilities
Business Management

• Oversee the day-to-day running of the office and general office administration
• Keep track of projects and work in progress
• Prepare quotations and invoices
• Coordinate meetings and manage correspondence
• Deal with incoming bills and post, working closely with the accountant as required

• Provide proactive support to the CEO
• Anticipate requirements ahead of time, including diary, appointments and outstanding decisions
• Liaise with household staff and manage practical arrangements such as household cash and provisions
• Arrange meetings, calls and video calls

• Manage the administration of a property in Italy
• Liaise with local contacts, much of which will be conducted in Italian

• Fluent Italian, written and spoken, is essential
• Proven experience as an Office Manager or senior PA, ideally having combined both functions
• Exceptionally organised, with a rigorous task-management system for recording instructions, deadlines and completion dates
• Naturally thinks ahead and anticipates needs rather than waiting to be instructed
• Reliable and self-directed, with a strong track record of following matters through to completion
• Sound judgement on priorities, knowing when to persist, when to follow up and when a matter can wait, keeping the office moving when the principal is unavailable
• Calm, resilient and unflappable, comfortable working for a principal with exacting standards and a very direct communication style
• Highly discreet and trustworthy, with polished communication skills 
• Strong IT skills and confident with invoicing and general office system