Executive Coordinator to MD

Executive Coordinator to the Managing Director
Contemporary Real Estate - Central London
Salary: circa £60,000 (DOE)
Start Date: February 2026
Hybrid: 4 days in office, Fridays from home
 
Our client is an international contemporary real estate firm.  The company is modern and exciting, and developing fast.  They operate out of brand-new, state-of-the-art offices in Central London, and have a strong, collaborative team culture.   
 
Our client is seeking an Executive Coordinator to provide support to the Managing Director and wider team.
The Role
 
This is a varied and highly visible position, ideal for someone proactive, polished, and confident working in a fast-paced environment. Split across both office management/reception duties and senior-level administrative support, this role is central to the smooth running of the day-to-day operations.
 
Your responsibilities will include:
 
Executive & Team Assistant Support (approx. 70%)

• Proactive diary and inbox management for the Managing Director
• Coordinating meetings, preparing agendas, minutes, and follow-up actions
• Managing travel arrangements, itineraries, and logistics
• Supporting a team of around seven people with scheduling, documentation, and general administrative needs
• Preparing reports, presentations, and correspondence
• Acting as a trusted gatekeeper and point of contact for internal and external stakeholders
• Ensuring the MD is briefed, prepared, and supported across all priorities

• Being the welcoming face of the office—greeting visitors and managing the front-of-house experience
• Overseeing the day-to-day running of the office, including supplies and facilities coordination
• Liaising with building management and external suppliers
• Assisting with company events, meetings, and office operations
• Supporting the smooth move-in and ongoing operations of the newly established workspace

• Highly organised, detail-oriented, and able to anticipate needs
• Experienced in supporting a senior executive, ideally within finance, real estate, or professional services
• A confident communicator with exceptional interpersonal skills
• Comfortable balancing a dual office manager/EA remit
• Discreet, professional, and adept at handling confidential information
• A self-starter who thrives in a collaborative, medium-sized environment
• Tech-savvy, with strong skills in MS Office and modern workplace tools

• Competitive salary around £60,000, depending on experience
• Hybrid working: four days in our central London office, Fridays from home
• A friendly, tight-knit team with a supportive culture
• Brand-new state-of-the-art office environment