Team Executive Assistant

Executive Assistant
Location: St James's, London (office-based)
Salary: On application
 
One of our private clients, an established Family Office in SW1, is seeking an experienced Executive Assistant to support the team.
 
This is a high-impact role providing comprehensive administrative support across investments, legal, operations and finance, while also helping manage the day-to-day running of the office. The successful candidate will act as a key organisational anchor, ensuring seamless operations, excellent communication flow, and consistently high standards.
 
Key Responsibilities

• Provide executive support to the Family Office team, including diary management and coordination of internal and external meetings
• Act as a central point of contact between senior leadership, internal teams, and external stakeholders
• Travel scheduling, including itineraries, logistics, and visa applications where required
• Process expenses and maintain accurate records
• Maintain well-organised systems for documentation, contacts, and information flow
• Provide general administrative support
• Handle sensitive and confidential information with the highest level of discretion
• Serve as first point of contact for guests, liaising with building security and greeting visitors on arrival
• Answer, screen, and manage incoming phone calls and post
• Oversee office supplies and day-to-day office needs
• Organise team events and activities
• Manage relationships with external office vendors 

• 2-5 years' solid experience in an Executive Assistant or office support role, within a Family Office, UHNW, professional services, financial services, or similarly fast-paced environment
• Proven ability to manage multiple priorities, deadlines, and stakeholders calmly and effectively
• Confident supporting senior executives
• Strong organisational skills with excellent attention to detail
• High level of technical confidence, including calendar management, document handling, and collaboration tools
• Comfortable taking ownership of day-to-day responsibilities
• Team-oriented, flexible, and committed to high standards