Executive Assistant/Office Manager

Executive Assistant/Office Manager
Notting Hill
c. £60,000 D.O.E.
 
One of our private clients is seeking a highly organised and proactive Executive Assistant / Office Manager to join a small team of five. This role is ideal for someone who enjoys taking ownership across both Executive Assistant/Office Management responsibilities (50%) and Private PA support (50%).
 
The team operates from a modern serviced office space, where collaboration and energy are very much part of the culture. It's a great environment for someone who enjoys being at the heart of a busy office and helping everything run smoothly.
 
The Role
 
This is a varied and hands-on position combining EA/Office Manager and Private PA duties, supporting senior leadership while ensuring the office operates efficiently and professionally.
 
Key responsibilities will include:
 
Executive Assistant/Office Management duties

• Providing high-level EA support including complex diary and inbox management
• Coordinating meetings, travel arrangements and itineraries
• Preparing documents, presentations and correspondence
• Acting as a key liaison point for internal and external stakeholders
• Managing the day-to-day running of the office and maintaining a welcoming environment
• Liaising with the serviced office provider and external suppliers
• Overseeing office systems, supplies and facilities
• Supporting the team with administrative processes and coordination

Private PA support 

• Assisting with personal administration and scheduling
• Managing ad-hoc personal tasks as required

 
The Candidate
 
Candidates must have prior experience in a similar role and be confident working in a small team where flexibility and initiative are key.
 
The ideal candidate will be:

• Highly organised and tech-savvy, comfortable using modern office tools and systems
• Solution-focused, with the ability to anticipate needs and solve problems quickly
• Proactive with plenty of initiative and a positive, "can-do" attitude
• Possessing excellent attention to detail and strong organisational skills
• A confident communicator with first-class written and verbal communication skills
• Professional, personable and comfortable juggling multiple priorities
• Ability to work independently and prioritise effectively
• Experience supporting C-suite executives
• Experience in a fast-paced environment