Equestrian Executive Assistant

Equestrian Executive Assistant
Private Household in West London
Salary: c. £60,000 - £80,000 depending on experience.
 
One of our private clients requires an experienced, highly organised and discreet Equestrian Executive Assistant to support a family with significant equestrian interests within a large, fully staffed private household in West London.
 
The Role
This is a specialist position within the EA team, combining senior executive assistance with full support of the family's equestrian programme. Working closely alongside the private EA team, you will be the central point of coordination for all things equestrian, from competition entries and transport through to logistics, scheduling and liaison with the wider equestrian team. The family is looking for someone with genuine equestrian knowledge who will bring structure and foresight to their programme, not simply process requests as they arise.
 
Key Responsibilities
Equestrian Programme

• Planning and managing the competition calendar across the season, in consultation with the family, riders and trainers
• Arranging entries to national and international competitions, ensuring deadlines are met and all requirements are in place
• Managing registrations, memberships, horse and rider licences and governing body administration
• Organising horse transport, including lorry and box scheduling, professional transporters and, where required, international shipping
• Coordinating travel documentation for horses, including passports, health certificates, vaccination records and export or import paperwork
• Booking stabling, accommodation and travel for riders, grooms and accompanying staff at competition venues
• Liaising with yard managers, grooms, trainers, vets, farriers, physiotherapists and other specialist providers
• Maintaining accurate records for each horse, including veterinary, farrier, vaccination and insurance schedules
• Sourcing and ordering equipment, tack, feed and supplies as required
• Supporting the administration of horse purchases, sales, leases and insurance
• Attending competitions where required to oversee arrangements on the ground

Executive Support

• Managing equestrian diaries and integrating them with wider family schedules
• Liaising with the household EA team to ensure seamless coordination across all family commitments
• Acting as the main point of contact for equestrian suppliers, venues and service providers
• Managing equestrian budgets, reconciling expenditure and processing invoices and payments
• Keeping meticulous, confidential records and giving thorough handovers to the wider EA team
• Identifying bottlenecks and proposing practical improvements to the way the programme is run

Candidate Profile

• Proven experience as an Executive Assistant, PA or equestrian administrator, ideally within a UHNW private household, family office or professional competition yard
• Genuine, hands-on equestrian knowledge, with a strong understanding of the competition world, entry processes and horse logistics
• Experience arranging domestic and international horse transport and associated documentation
• Exceptional discretion and sound judgement
• Proactive, highly organised and calm under pressure, with the ability to plan well ahead
• Confident and diplomatic when working with family members, riders, trainers and external professionals
• A genuine team player, comfortable sharing responsibility within an established EA team
• Comfortable with budgets and financial administration
• Flexible with hours around the competition calendar, with willingness to travel to venues in the UK and abroad
• Full, clean UK driving licence and the right to work in the UK

Hours & Location
Full-time and based on site in West London during the week, with flexibility required around the competition calendar. Weekend cover is shared on a rota basis, with days off in lieu the following week. Travel to competitions in the UK and overseas as required.
 
We appreciate your interest in this role. Please note, due to the high volume of CVs we receive, we are unable to respond to every application.